Wednesday, 10 August 2011

Club Show Organisation

Gordale Weekend August 13th – 14th 2011 Proposed Roles within the organisational structure.

Project Managers (Arthur)
1. Ensures smooth running of the event
2. Checks all areas of event have been covered
3. Last min checks
4. Problem solving in conjunction with others
5. Not responsible for personally doing all the work just for seeing it gets done
6. Suggest 2 members

Stand Constructors ( Dave Y Doug M + Sean and Steve)
1. Getting the various parts of the stand to the event
2. Working with Gordale with regards to use of their van
3. Ensuring cloth and other stand dressing is available on the day
4. Ensuring they have the necessary tools to put the stand together
5. Checking the health and safety aspects regarding display in a public place
6. Suggest 2 members with responsibility plus 2 helpers to set + 2 helpers to dismantle

Tree selection and display ( Ian W)
1. Decide upon a range of trees reflecting the diversity of the club
2. Organise some form of equitable selection procedure for choosing the trees
3. Checking trees prior to show, making recommendations for improvement as necessary
4. Protocols to ensure all selected trees arrive at the Gordale for a designated time and date
5. Positioning of trees within the overall display
6. Checking that suitable stands and accent plants are positioned appropriately
7. Suggest 2 members plus member with accent plant responsibility

Accent plant manager (Andy Hardman has volunteered will need help)
1. Ensuring a range of suitable accent plants are available for the event
2. Not responsible for providing accents just ensure members displaying have them
3. Working with tree display members to ensure best combination

Sales and Promotion
1. Ensuring other clubs and societies are aware of the event
2. Personal invitations to interested members of the bonsai fraternity
3. Arranging for suitable sales table for members surplus stock
4. Checking with Gordale that this would be acceptable
5. Ensuring event is accessible on the Wirral bonsai society blog
6. Providing information required by Gordale to publish the event
7. Contact press if appropriate for inclusion under events/human interest

Photography (Jim the Lad + Sean Warburton V.O.C.B.S.)
1. Ensuring photography is covered on both days of the event
2. Ensuring there are photographs of
3. Setting up the event
4. Displaying the trees and accent plants
5. A record of individual trees on display
6. Interaction between members of the club and the public
7. Dismantling the display
8. Presentations to members with winning trees.
9. Ensuring the relevant photo’s are made available for inclusion on the Blog
10. Copies of photographs available for members on CD

Raffle (Bill G + Steve)

1. Providing sufficient raffle tickets for the two days
2. Checking raffle prizes are at the event and on display
3. Arranging the rota so we have somebody selling tickets continually
4. Arranging for the draw and distribution of prizes ( contacting winners not present)

I am sure that I will have missed out jobs that are important or need doing. It is important that Gordale is a whole club show and not just the domain of a handful of members. I would ask you all to give as much time as you can to this event, it was a great success last year and we need to equal or improve on that. If you would like to volunteer for any of the areas listed above you can Email me at
Many thanks in anticipation


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Hello and welcome to the Wirral Bonsai Society Blog - an ongoing diary & newsletter highlighting the adventures of the society & its members

Society Diary-We meet at 8pm every 2nd Wednesday of the month at the RAFA club in Oxton (CH43 1UU).

  • 13th January
  • 10th February
  • 14th February Workshop - Port Sunlight GC
  • 28th February Workshop - Gordale
  • 9th March - Monthly meeting - Topic TBC
  • 13th March Workshop - Port Sunlight GC
  • 27th March Workshop - Gordale
  • 13th April - Demonstration - Andy H
  • 17th April Workshop - Port Sunlight GC
  • 24th April Workshop - Gordale
  • 8th May Workshop - Port Sunlight GC
  • 11th May- Monthly meeting - Topic TBC
  • 29th May Workshop - Gordale
  • 4-5th June WBS Flowering Bonsai Show - Port Sunlight GC
  • 8th June - WBS Member trees critique
  • 12th June Workshop - Port Sunlight GC
  • 26th June Workshop - Gordale
  • 10th July Workshop - Port Sunlight GC
  • 13th July- Monthly meeting - Topic TBC
  • 31st July Workshop - Gordale
  • 10th August- WBS Show tree selection
  • 13-14th August - Wirral Flower Show
  • 20th August - Japan Day, Liverpool
  • 27-29th August WBS Annual Show - Gordale
  • 14th September- Monthly meeting - Topic TBC
  • 11th September Workshop - Port Sunlight GC
  • 25th September Workshop - Gordale
  • 9th October Workshop - Port Sunlight GC
  • 12th October- Monthly meeting - Topic TBC
  • 30th October Workshop - Gordale
  • 9th November- Monthly meeting - Topic TBC
  • 13th November Workshop - Port Sunlight GC
  • 26-27th November - Potter Workshop with David Jones (Walsall Studio Ceramics)
  • 27th November Workshop - Gordale
  • 14th December - Club Party


New members are always welcome, just come along to one of our monthly meetings at the RAFA club. You can even 'try us out' for a few months before you decide on joining as an official member. The meetings are informal (there's a bar!) and the club members are (mostly) friendly, approachable and happy to pass on guidance and information to anybody interested in bonsai- whatever your level of experience.